Booking Policy and Terms and Conditions
Booking procedure: The property may be reserved subject to availability, upon receipt of a deposit of 25% of the full rental price.
Final payments must be received ten weeks prior to your arrival date or at the time of booking if your arrival date is within this period. If the payment terms are not observed the booking may be cancelled and our cancellation terms imposed.
Cancellations: Should you cancel your booking, written notification must be received from the person who made the booking. The following charges will apply.
Up to ten weeks prior to arrival - loss of
Four to ten weeks prior to arrival - 50% of total cost.
Two to four weeks prior to arrival - 75% of total cost
Two weeks or less prior to arrival - 100% of total cost.
If the holiday is terminated before the scheduled departure date for any reason, no refund will be issued.
Changes to your holiday: In the unlikely event that the booked accommodation is no longer available, then we shall use our best endeavours to promptly find suitable alternative accommodation of a similar or equivalent standard. If this is not acceptable a full refund will be made but there shall be no further liability.
Building works: From time to time, building work and its associated noise is unavoidable. We do not control such work, and we do not receive advance notice of when it will begin. Where we are aware of such building work, we will notify you as soon as possible if we think that said works will affect your holiday.
Events beyond our control: If any event arises which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid, such as war or threat of war, riot, civil strife, actual or threatened terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events except where otherwise expressly stated in these booking conditions, we regret we cannot accept liability or pay any compensation if you the client suffers any damage or loss as a result of this force majeure.
Security deposit: A refundable security deposit, depending on the size and type of property, of between £200 - £2000 or more in some of our most prestigoius properties where the owner demands, is payable with your balance payment. This deposit is in lieu of any charges in respect to additional specialist cleaning or damage to furniture, equipment or any part of the property. The security deposit will be returned to you two weeks after you vacate the property and on return of the keys, if there are no damages or breakages to the property and providing it has been left in an acceptable state of cleanliness and order. Any damage must be reported to Rent Villas Algarve immediately.
Arrival to your accommodation: Your accommodation is reserved from 4.00 pm on the day of arrival. On the morning of your day of departure we ask you to vacate by 10.00 am to give the maid time to prepare the property for the next arrivals.
Included in rental prices: Rental prices are inclusive of maid service, gas, water and electricity charges. Bed linen and towels for use in bathrooms are included; clients must provide their own beach towels, unless stated otherwise on the property description.
Maid service: is as advertised, excluding weekends and public holidays. Where daily maid service is included linen is changed once per week and towels twice per week. Maid service does not include disposal of rubbish which must be taken by clients to the nearest council bins provided. Barbeques provided are cleaned before clients' arrival only.
Occupation: Apartments and villas are reserved exclusively for the people named on the booking. No other persons are permitted to stay at the accommodation unless this has been agreed in writing and appropriate payments made. The lead person who is responsible for the group/booking must be at least 21 years old and ensure the booking policy and terms and conditions are adhered to.
Smoking/Pets: No smoking is permitted in any of our properties. Pets are not allowed in any of our Villas and apartments.
Villa Security: Whenever the property is not occupied, all windows and doors must be closed and if an alarm is fitted this must be activated (instructions will be provided). We advise that when a safe is provided it is used for any valuable items and personal documents.
Pool safety: We recommend that you familiarise all your party with the deep and shallow ends of the swimming pool. Although the pool will be cleaned and serviced during your stay, a net is provided for your use to remove any leaves or debris that may be present. When the pool caretaker visits your property you are requested to allow him to perform his duties adequately and do not use the pool for 15 minutes after his visit, allowing any chemicals he may have added to dissolve safely.
Insurance: We strongly recommend that you take out holiday, medical and cancellation insurance. We can not accept any responsibility for medical expenses, costs of repatriation, loss or damage to personal possessions, public liability, personal injury or any other costs that's would be covered by a travel insurance policy.
Public supplies failure: We accept no liability for intermittent failure of public supplies or utilities such as water or electricity over which we have no control, nor of sewage systems, plumbing or mechanical equipment in villas, but shall use our best endeavours to arrange prompt repairs where possible.
Website descriptions: Although we make every effort to ensure the information and prices at the time of publishing our website is accurate, it is possible that there could be changes or regrettable errors. Occasionally an advertised facility is either modified, or not available, furniture may vary from website photographs, and some facilities, such as shops, restaurants, communal pools, water sports and water parks etc may not be operating. You must ensure you check the price and all other details of your chosen arrangements with us at the time of booking and if a particular facility offered in our description is essential to the booking of your holiday, please ensure that we are made aware of this at the time of booking.
Complaint procedure: In the unlikely event of there being a complaint while on holiday, you must report the problem to our local office in the Algarve, the contact details of which you will receive before your arrival. We will do our best to resolve any issues promptly and satisfactorily in resort.
Personal data: By agreeing to be bound by these terms and conditions, you are consenting to us storing certain personal data about you. This data will be used to provide the service applied for and may be stored by us to keep you informed of products and services which may be of interest to you. This data will not be used other than in the normal course of our business. If you do not wish to receive such information, all you need to do is write to let us know.